Revised September 10, 2009
These guidelines provide a summary of expectations for members of the
In order to maximize the enjoyment of all Band members and ensure the
ongoing success of the Band, each member must maintain awareness of these
guidelines and follow them consistently.
Members' Guidelines will be revised by the Band Board of Trustees on an
ongoing basis and will be distributed at the first rehearsal of each annual
The formal name of the Band organization is the Concord Band
The primary governing document is the Declaration of Trust, which
establishes the Association as a Massachusetts 501 (c) (3) Trust,
and may be viewed at
The Members' Guidelines are available on the Band website at
Also of interest is "The Mission, Policies and Unique Character of the
Concord Band", which is available at
Concord Band Association Membership
Per the Declaration of Trust, a new player joining the Band formally
becomes a member of the Concord Band Association after attending at least
eight of twelve consecutive rehearsals.
Rehearsals and Concerts
- Regularly scheduled rehearsals are held Monday evenings from 7:30 PM
to 9:45 PM.
There may be a "dress" rehearsal on the Friday evening before a concert.
- There is usually a 10-15 minute break sometime during the rehearsal.
- Members should arrive by 7:15 PM to help set the stage, as music
stands must often be retrieved from the basement, and risers usually need
to be repositioned.
Everyone should be seated, warmed up and ready to play before 7:30 PM, and
should return promptly from breaks.
- Rehearsals are held every Monday throughout the year, with the
exceptions of those Mondays in December that follow our Holiday Pops
Concerts and those Mondays following the Band's last concert of the
summer through Labor Day.
It is generally expected that each Band member, as part of his or her
commitment to the Band, attend every rehearsal, if possible.
Beyond the obvious need for regular attendance by the entire ensemble, the
following considerations should be noted:
- The absence of any player for more than an occasional rehearsal
affects all of the players who attend regularly, since the uncovered
part(s) affect the balance and context for the section.
- Frequently, the Music Director will work on certain pieces (or key
portions thereof) only during one rehearsal, so that anyone who misses
that particular rehearsal would miss out entirely on an important piece,
will not be aware of the Director's instructions for interpretation
or cuts and will miss the opportunity to ask questions about the piece.
- Members must notify either the section leader or the Music Director,
in writing (or email), well in advance of any necessary absences from
- Members must notify either the
via email, in person at rehearsal, or the band phone line (978-897-9969)
well in advance of any planned absences from rehearsals.
- If last minute emergencies necessitate missing a rehearsal, an
immediate call to the
or the Band
phone number is required.
- During the Fall/Winter/Spring concert season, any member absent for
more than two rehearsals in the five immediately preceding a performance,
without prior approval of the Music Director, may be asked to sit out that
- During the Fall/Winter/Spring concert season, any members who know
ahead of time that they cannot play the concert are requested to sit out
the last two rehearsals.
- During the Summer season, a member who cannot attend a rehearsal may be
asked to sit out the following concert.
- During the Summer season, any member who knows ahead of time that s/he
cannot play a concert is requested to sit out the preceding rehearsal.
- Any time a member must miss a rehearsal or a concert, the member must
arrange for his/her folder to be delivered to 51 Walden or the concert
- A member who demonstrates lack of commitment to the Band through chronic, unapproved absences will be asked to leave.
- All players are expected to work on their own to prepare to play their
individual parts to the absolute best of their ability.
This preparation should be done well before the performance dates in order
to provide time to work the part into the overall piece once it is
- If a particular rhythm or technical aspect of a part is causing
problems, the player should seek advice or assistance from the section
leader, the Music Director and/or a private teacher.
To ensure the most efficient use of valuable rehearsal time, it is
important for all members to stay closely attuned to the rehearsal
material and the instructions of the Director.
- Conversations not directly related to the rehearsal seriously
undermine rehearsal efficiency, and therefore are totally
inappropriate. Necessary conversations (e.g., to coordinate within a
section) should be kept brief, or take place before or after rehearsal or
during the break if possible.
- Tuning (other than as directed), practicing and "noodling" during
rehearsal is also disruptive and inappropriate.
- Members are expected to play the parts assigned by the Music Director
and/or a section leader to the best of their abilities. Parts will be
assigned and rotated according to a player's abilities, the needs of the
section, and to achieve the best musical balance and performance.
Players who continually fail to observe these rehearsal and concert
guidelines may be asked to leave the Band.
- Indoor Concerts (Fall and Winter Concerts, Pops Concerts, Boston Band
Festival): black skirts or slacks and black tops for women; black suits,
white shirts, black bow ties for men; black socks and shoes for all.
- Summer Concerts: Concord Band polo shirts, black trousers or skirts,
In extremely hot weather, black shorts of "Bermuda" length may be worn.
Music and Folders
- All folders should be maintained in orderly condition, with music
- It is helpful to keep the pieces for the next concert in a separate
grouping, in performance order.
- The Band Librarian should be notified of any missing or damaged parts.
- A copier is available in the Band Music Library at 51 Walden in the
event of a shortage of parts.
Copies may be made during the rehearsal break or before a rehearsal.
A key may be borrowed from a member of the Band Board or the Librarian.
The most visible (perhaps we should say audible) element of the Concord
Band is the music we present at concerts.
Supporting our musical activities, however, are myriad tasks beyond those
handled by the Board that are crucial to our existence as a musical
Since we are a nonprofit volunteer organization, with substantial
necessary expenses (e.g., professional music direction, rent at 51 Walden,
printing, etc.), and since there is a limit to the amount of income we can
generate, we don't have the funds to pay outside services to handle most
of these tasks.
Therefore, it is expected that each member of the Band will lend a helping
Examples of the kinds of tasks that must be done on a regular basis by
Band members so that we can continue to make music are
arranging risers and chairs on stage for rehearsals and concerts,
moving equipment to and from our summer home and other offsite concert
applying labels and stuffing envelopes for our fall and winter newsletters,
and helping with the Holiday Pops.
It is also regularly necessary to find friends of the Band who can help
out with tasks that cannot be done by Band members themselves.
Examples are staffing the ticket table before a concert or setting out
When you are asked to volunteer for extra-musical band work or to find a
friend for such a task, please make every effort to do so.
It's usually fun and always quite necessary.
The Concord Band, although a community music ensemble, is not
inexpensive to operate.
We depend on financial contribution from those who support the work we do
in providing the best in concert band music to the community.
The Concord Band is different from most other community bands in a number
We have a permanent home.
We own (or jointly own with the Concord Orchestra) a large array of
percussion instruments, music stands and audio equipment.
We have an extensive concert schedule, including a summer series at a
summer home at Fruitlands Museum in Harvard, Massachusetts.
We have a strong following at formal, pops and outdoor concerts.
Finally, we have probably commissioned more new music for concert band
than any other community band in the world.
Since all of this costs money in one way or another, we ask every Band
member to help out.
We have no dues, so anything you contribute is tax deductible.
We ask you to give no more than you can afford, but no less than what the
Band represents to your lifestyle.
Gifts of $100 are common, and some members give significantly more, but we
also recognize that others may be in tight financial circumstances due to
unemployment or retirement on a modest fixed income, etc.
If $10 is what you can afford, it will be gratefully accepted.
On the other hand, if you are in a position to make a major gift to the
band, such as an endowment for the Music Directorship, we encourage you do
Gifts of securities, or other items of value will also be gladly accepted.
Please contact the Band's Fundraising Chairman to discuss non-monetary
Our goal is 100% participation by band members.
Let's all pitch in.